INDEX

Preparing Documents in PDF Format for Electronic Filing


Creating a PDF File from a Microsoft Word Document:

(Adobe Acrobat PDF Writer must be previously installed to create a PDF file)

1) Open the document in Word and finalize your changes

2) To create the PDF file, select File, then Print

3) Change to the Acrobat PDFWriter printer choice and Print the document

4) When prompted for the file designation, Save the file in either a designated case folder, or change the drop-down window to reflect your storage device (floppy drive, ZIP disk, etc.)

5) Use an easily-identifiable file name which incorporates the case number and the type of pleading

Example A:    01-54247 Omnibus Obj to Claims.PDF

Example B:    1124 Fourth Interim Application.PDF

6) Click Save


Creating a PDF File from a WordPerfect 9 Document:

(Adobe Acrobat PDF Writer or Acrobat Distiller is not needed to create a PDF file)

1) To create the PDF file, select File, then Publish to PDF

2) Click the Document tab

3) In the Publish to File box, click the Browse button

4) Choose the drive where you want to save the file from the Save In list box

5) Double-click the folder in which you want to save the file

6) Type the file name in the File Name box.  Use an easily-identifiable file name which incorporates the case number and the type of pleading

Example A:    01-54247 Omnibus Obj to Claims.PDF

Example B:    1124 Fourth Interim Application.PDF

7) Click Select.

8) In the Publish section, enable one of the following buttons:

Full document publishes your entire file

Current Page publishes the active page only

Print Pages publishes a portion of the file. Type the page numbers

Selected text publishes the highlighted text

9) Click Ok to publish the file and Ok again when complete


Creating a PDF File from Other Word Processing Programs:

(Adobe Acrobat PDF Writer must be previously installed to create a PDF file)

1) To create the PDF file, from within your word processing program, prepare to Print the file

2) Change to the Acrobat PDFWriter printer choice and Print the document

3) When prompted for a file designation, Save the file in either a designated case folder on your storage device (floppy drive, ZIP disk, etc.)

4) Use an easily-identifiable file name which incorporates the case number and the type of pleading

Example A:    01-54247 Omnibus Obj to Claims.PDF

Example B:    1124 Fourth Interim Application.PDF

5) Save the file


Creating a PDF File by Scanning a Document:

1) If not already running, open your scanner program on your PC. A scanner icon may be displayed on your Taskbar. If it is not, choose: Start, Programs, find your scanner program and click to start it running. Once started, the scanner window can be minimized.)

2) Scan the document by following the instructions specific to your scanner

3) When the scanning is complete, retrieve the file by clicking on it

4) To send to the printer, either:

a) Click and drag it onto the printer icon or

b) Choose File, Print from the menu

5) Change to the Acrobat PDFWriter printer choice and Print the document

6) When prompted for the file designation, Save the file in either a designated case folder, or change the drop-down window to reflect your storage device (floppy drive, ZIP disk, etc.)

7)  Use an easily-identifiable file name which incorporates the case number and the type of pleading

Example A:    01-54247 Omnibus Obj to Claims.PDF

Example B:    1124 Fourth Interim Application.PDF

8) Click Save

9) Close and exit your scanner software and/or your scanner utility program


Adobe Acrobat Versions

Adobe Acrobat Version 4.0 is necessary for the creation of PDF files. It may be purchased online or at any computer store at a range of $200 - $300 per user. Attorneys can purchase a specially priced copy of Adobe Acrobat for $120 by calling Adobe at 1-888-502-5275 with your bar association ID. Adobe also offers a PDF conversion service over the Internet for a monthly subscription fee of $9.99. WordPerfect Version 9 comes with a built-in "Convert to PDF" feature.  Adobe Acrobat Reader is all that is necessary if only reading PDF files. This can be freely downloaded from www.adobe.com.


Document Considerations

Documents should be prepared from the word processing program if at all possible. A scanned document creates a significantly larger PDF file than the same document created from a word processor. Larger files take longer to transmit, download and view. PDF files should no more than 4 megabytes (MBs) which is  approximately 30-50 pages. To check the file size, right-click on the file (while in browse), and click on "Properties".  Note that 1 MB is equal to 1,000 KBs.  Larger files may be separated into multiple files as per the instructions immediately below.  When working with a document, usually all of the sections are maintained in that single document (except for the COS). The easiest way to separate them into multiple PDF files is to print page ranges to the Acrobat PDFWriter. 

Exhibits, Proposed Form of Orders and Certificates of Service must be submitted as attachments to the main document (i.e. a motion). If you are scanning the document, scan each section separately.  If the documents are being saved directly to pdf format, the documents need to be saved as separate files.  Delete items from your scanner database when you are finished. Too many scanned files will quickly fill your remaining disk space.


Manual Transmission of Documents

There are various acceptable forms of media. If you are not transmitting the PDF file electronically from your location to the court, there will be public-use walk-up equipment provided at the court.  You must however save your PDF file(s) to one of the following media: 1.44MB floppy disk, ZIP100 disk, ZIP250 disk, CD-ROM.

 

Updated:  April 21, 2003