Formatting Names and Addresses

Style Conventions for Names    Style Conventions for Addresses    State & Territory Abbreviations    Geographic Direction Abbreviations                                                               

Style Conventions for Names   

(These style conventions apply to all names entered in the CM-ECF application.)

  • Use upper and lower case for all names and capitalize the first letter in a proper noun.

                            Wallace D. Smith

                            United Services Fidelity and Guaranty

  • Use punctuation and single spacing between all names and following initials and periods (with the exception of U.S. and U.S.A.)

                            J. J. Jones

                            Smith, Inc.

                            C. W. Bradford, Ltd.

  • When typing names that have upper and lower case letters or hyphens, do not insert spaces.

                            Patricia DeLaGarza

                            Patrick MacDougal

                            Kathleen O’Brien

                            Mary Smith-Baker


  • If an individual does not have a middle name, leave that field blank.

                            Do not enter "NMI" (no middle initial).


  • If a party has multiple names such as Robert Kramer Johns Martin, add the extra names in the Middle Name box.       

                            Last name: Martin

                            Middle name: Kramer Johns

                            First name: Robert


  • Business names should be entered entirely in the Last Name box.

                            Do not use the First Name or Middle Name box when entering business names.


  • Do not use the ampersand sign (&) for "and" unless it is part of a company name on the petition or pleading.

                            B. & D. Company

                            Cameron & Associates

                            J & J Trucking


  • Avoid abbreviations unless they are part of a company name on the petition or pleading.


Ford Motor Company       Ford Motor Co.
First Federal Association 1st Federal Assoc.


U.S. Department of Agriculture

U.S. Trustee

U.S. Attorney

U.S. Environmental Protection Agency

U.S. Nuclear Regulatory Commission


Style Conventions for Addresses

(These style conventions apply to all names entered in the CM-ECF application.)


  • Abbreviate post office addresses without a space between the P and O.

P.O. Box 1359

P.O. Drawer 34321


  • Use digits for numbers in addresses.

3224 East 26th Street

425 6th Street

1 Valley Plaza


  • When there is a street address as well as a post office box address for a debtor, add only the post office address.

John J. Johnson

P. O. Box 1477

4218 Elmwood Lane (Eliminate this line)

Bentonville, AR 40453


  • When needed, use the second and/or third line of the address for building name, suite number, floor, firm name, or attention

Arthur Andersen and Associates

Attention: Terri Brooks

John Hancock Building, Suite 2600

8723 Michigan Avenue

Chicago, IL 60604


  • The city, state and zip must be the only information on the last address line.

  • Use the full ten digit zip code if at all possible.

  • Foreign addresses must have the full name of the post office and country of destination printed in capital letters.

  • The country name or APO destination must be the only information on the bottom line of the address.

Alfonso Diaz

Rio de Danubecy Rio Florido


MEXICO #1050


Sgt. John Smith

C Company 237 Armor

Unit #21103, Box 512

APO AE 09014


  • If the address contains an apartment number or suite number, you may use the # sign in place of the word number or suite.

Barbara Bixby

322 West Shady Lane, # 334

Austin, TX 78701


  • Use c/o to indicate "In Care Of".

Manuel Ortega, Jr.

c/o Manuel Ortega, Sr.

6612 East 6th Street

El Paso, TX 79901






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Updated:  January 13, 2004